When a document needs to be authenticated for use in a foreign country, it is important to understand which type of authentication is required. ROCA Authentications can help you determine which document needs to be processed and assist in obtaining the proper documents and procedures needed for a successful result.

Federal Apostille Versus State Apostille

The type of apostille or apostille for government documents certificate needed for your document will depend on the country where the document will be used. Apostilles and authentication certificates verify signatures, stamps or seals on important documents, such as birth certificates, marriage certificates, educational diplomas, court orders, or contracts. They facilitate the international legal acceptance of these documents by eliminating the need for embassy or consulate verification.

Expedited Federal Apostille Services Available

In the United States, documents are designated as either federal or state/county-issued based on who issued them. A federal document will have the seal and authorized signature of a U.S. Department of State official. Federal documents may be authenticated at the Department of State’s Authentication Office in Washington, DC.

State/county-issued documents are typically authenticated by a designated authority, general the Secretary of State’s office in that state. These documents can be private or corporate (for example, a power of attorney) or public (for example, a birth certificate or marriage certificate).

State and county-issued documents will need to be certified by the issuing agency and notarized by a notary public. Once these steps are complete, the documents will be sent to that state’s apostille division for processing.

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